Special Projects Manager

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We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.  


One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.





  • 15 days of PTO
  • 8 Paid holidays
  • Medical/Dental/Vision Insurance
  • 401k + Employer Match
  • Wellness App with reimbursement of up to $500/year
  • Profit Sharing

Position Summary



The Special Projects Manager supports the enterprise leadership group with a range of large or complex projects that directly impact client and project-based work. This role will focus on addressing acute operational issues that put our current client accounts at jeopardy and/or creating new programs that grow our business with current or potential clients.


The Enterprise Special Projects Manager will have strong communication, organization and collaboration with various departments and stakeholders. Special Projects managed by this individual will require needs assessment, programming buildout, process development and documentation to ensure scalability across various teams and divisions.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Identify and define project plans with internal teams, outlining client/project requirements and priorities.
  • Envision and build integrated program plan to educate and inform internal teams to follow processes based on client/project needs and requirements to ensure consistency of service levels across various teams, depts and employees including key milestones, program details, risks, benefits, budgets, resources & share this with Leadership Teams
  • Build programming digitally to allow scalable access to assets and documentation across different regions and time zones to ensure distance and remote teams and employees have access to the latest information pertinent to their project/customer responsibilities.
  • Create, edit and audit custom project/program resources that aid employee education on standards and guidelines established that support special project client accounts and projects.
  • Heavy communication with Senior Leadership & Managers and train employees to utilize tools created as part of special program/project buildouts
  • Cross department utilization as constant goal. Attempt to design programs that benefit multiple groups with the One Workplace Enterprise. Focuses on designing programs in a way that allows them to easily share and scale.
  • High levels of bias to action and strong client/project centric focus.
  • High degree of autonomous work while working between multiple teams and divisions.
  • Serve as a catalyst for change management as well as teaches, and coaches others.
  • Publish process training content through Wrike, create a ‘Knowledge Base’ of all content so that team members can easily access training materials and streamline ops processes.



  • Passion for optimizing processes with an eye for efficiency ·
  • Excellent verbal and written communication skills, including confident presenter and public speaker
  • Data driven approach to problem solving
  • Ability to juggle multiple priorities and create a sense of urgency in a fast-paced, dynamic environment
  • Strong leadership and interpersonal skills with demonstrated ability to motivate, influence and gain commitment and achieve credibility
  • Strong problem solving, analytical and decision-making skills
  • Patient, trustworthy and respectful in demeanor with a capacity for empathy with others
  • Willingness to both serve and advocate for team members
  • Understanding of and respect for the role of the client with the OWP business unit
  • Ability to be self-motivated in performing job duties, able to set priorities, and work with minimal supervision.
  • Ability to travel to other offices




Action Oriented: Quickly and decisively acts in fast-changing, unpredictable situations. Shows initiative in tough situations, is exceptional at spotting and seizing opportunities. Displays a can-do attitude in good and bad times.


Communicates Effectively: Is effective in a variety of communication settings: one-on-one, small, and large groups, or among diverse styles and position levels. Attentively listen to others. Adjusts to fit the audience and the message. Provides timely and helpful information to others across the organization.


Interpersonal Savvy: Acts with diplomacy and tact. Builds rapport in an open, friendly, and accepting way. Build constructive relationships with people both similar and different to self.


Resourcefulness: Orchestrates multiple activities simultaneously to accomplish a goal. Gets the most out of limited resources. Balances Stakeholders: Anticipates and balances needs of multiple stakeholders. Understands internal and external stakeholder requirements, expectations and needs. Consider cultural and ethical factors in the decision-making process.




  • Bachelor’s Degree, preferred.
  • 3+ years’ experience in project management, management consulting, organizational change, and/or process improvement experience desired.


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